What You Do Not Know – PowerPoint Add-ins
3rd party add-ins that expand the functionality of PowerPoint are the #1 option for being a faster, better slide editor. Listen to the full conversation at The Presentation Podcast, episode 192.
What You Do Not Know – Advanced Animation with an Animation Marker!
We call this an “animation marker” and it is a fantastic hack to PowerPoint’s Advanced Animation Pane if the slide has lots of With Previous animation timings. Listen to the full conversation at The Presentation Podcast, episode 192.
PowerPoint Not Printing PDFs – Here’s Why
So this is a problem, and I am guessing I am not the only one being frustrated with their computer – PowerPoint – Outlook – print drivers.
(note: paid actor, recreating computer frustration Troy is experiencing today)
After finally getting frustrated enough to look into the problem. The problem is any PDF I attempt to print resulted in this error message.
The problem is Windows, or Office. Or maybe it is an Adobe problem. But it is that Adobe is not recognizing the the new Windows default font Aptos (for more information on Aptos font, see this earlier blog post). My guess is Adobe does not recognize the font and does not know what to do with it, so it does nothing – aside from erroring out every PDF I attempt to print.
Note: I have not tested this on a Mac, but it is definitely an issue on Windows.
Here is the solution:
1. In the Office app (PowerPoint, Outlook, Excel, Word – they all are experiencing this issue) and file to print, go to the Print dialog and select ADOBE PDF as the printer.
2. Click PRINT OPTIONS
3. In the Print Options dialog, ACROBAT PDF should be the preset based on selection in the print menu earlier. Click the PROPERTIES button.
4. In the Abobe PDF Document Properties dialog UNCHECK the RELY ON SYSTEM FONTS ONLY; DO NOT USE DOCUMENT FONTS option.
5. Click okay and the PDF should successfully print!
Note: I have not found a way to make this option unchecked by default. I also have been happy to create PDFs again and have not really dived deeper into changing the print options more permantly – mostly because I am hopeful Microsoft and Adobe will figure out this issue and fix it so this hack is not needed.
Troy @ TLC
TPP 195
New book in the presenting space! Speaking Story by Sally Zimney is a story rich (okay, pun intended…) journey of what it means to be a speaker, how to put together your (speaker) story, and many tips & recommendations on speaking. Troy, Nolan and Sandy enjoy time talking with Sally Z on this episode of The Presentation Podcast – click here to join the conversation!
What You Do Not Know – Use a Slide Remote
Control PowerPoint with a remote, not the keyboard. Listen to the full conversation at The Presentation Podcast, episode 192.
What You Do Not Know – Desktop Background Image
This is another computer setting that can make a difference in running a presentation. Set the desktop background to the meeting theme graphic so you can exit from slide show, have the audience see a meeting related image, and then seamlessly start the presentation again. Listen to the full conversation at The Presentation Podcast, episode 192.
What You Do Not Know – Windows Task Bar on External Monitors
This is a Windows and Mac tip. Only keep the OS task bar visible on the main monitor. Turn it off on the external monitors, which is where the slideshow is seen. Listen to the full conversation at The Presentation Podcast, episode 192.