#2. Behind-the-Scenes PowerPoint Issues

“16×9″ is an aspect ratio, not a size (although, if it is 16″ x 9” it can be a size…). “16×9” is the current standard HD rectangle shape, or aspect ratio used by almost all computer monitors, projectors, TVs, etc.

When coordinating presentations for a multi-presenter event, the goal is to string all of the presentations into a single master presentation. The behind-the-scene-settings of the actual page size of each presentation is really-really important. And the industry standard is PowerPoint’s standard page size for “16×9″ which is 13.333″ wide by 7.5” tall.

As example, there are 5 presenters. The 5 presentations are all “16×9” but they have the following page sizes:

  1. 13.333×7.5″ (Microsoft PowerPoint standard page size)
  2. 16″x9″ (a literal interpretation of “16×9”)
  3. 10×5.625″ (legacy PowerPoint widescreen page size – this is old!)
  4. 10×5.625″ (Google slides presentation converted to PowerPoint – why is this the Google setting?)
  5. 26.667×15″ (Apple Keynote presentation converted to PowerPoint)

While all of these files are a 16×9 aspect ratio, combining them into a single file can become a nightmare. Merging different page sizes will create issues such as text boxes changing size and changing text line wraps, content being out of position and alignment, master slide logos and other art becoming distorted, and overall creates a situation where slides do not display as expected.

There is no easy fix for this scenario, it’s a manual process of updating the presentations page sizes and reviewing for edit needs before merging – ugh.

The takeaway for presenters is that the behind-the-scenes presentation setup can have big impacts on how your slides are displayed. And for presentation designers, be aware of checking presentation page sizes, because miss-matched sizes can create many content layout issues.


Troy @ TLC

By |June 13th, 2024|PowerPoint|

#1. Behind-the-Scenes PowerPoint Issues

My #1 behind-the-scenes of PowerPoint issues is Master Slides. Note, PowerPoint’s Master Slides, ability to have multiple masters, options to assign different background styles to individual master layouts, and more are all fantastic. But the option to “Keep Source Formatting” was well intentioned, but as an unchecked option it can literally cripple a presentation!

Let’s use this client supplied presentation file as an example of what I experience virtually daily.

This is a single 46 slide presentation for 1 presenter. The slides are beautiful and a fantastic presentation. But looking behind-the-scenes, this PowerPoint file has 15 separate Master Slides – that is 16 templates embedded in the file!

I can easily identify that the “Keep Source Formatting” feature was used several times. Because…

  • 7 of the Master Slides are named the PowerPoint default “Office Template” and duplicates of each other.
  • 6 of the Master slides are the event template that has been inserted 6 duplicate times.
  • And the 2 yellow Master slides are truly unique inserted templates.

Of note, after formatting the presentation, with none of the content visually changed, all was consolidated to 1 Master slide.

File Size:

  • The provided presentation, with it 16 embedded templates, was 189 MB.
  • Consolidating to a single template, the event template, reduced the file to 132 MB (there was 67 MB of content in the unneeded Master Slides!).
  • Further, optimizing the images with NXPowerlite, updated the presentation to 56 MB!!

Troy @ TLC

By |June 11th, 2024|PowerPoint|

10 Behind-The-Scenes PowerPoint Issues in Provided Presentations

I would like to say “I don’t know who needs to hear this.” But, I do know. It is everyone that uses PowerPoint and makes the assumption that the slides look good, so there is no problem with their presentation slide deck.

Let’s start with noting I am not picking on anyone specific, and this is not based on just one bad presentation. It is based on 100s of presentations from 100s of people!

Slides can be beautiful, and crash the computer. Slides can be beautiful and need 45 minutes to complete the edits that would take 10 minutes on a well maintained slide deck. What this series is about is highlighting 10 far too common behind-the-scenes issues that people are not aware are an issue or do not know to look for to fix the issue.

With that, join me for the next 10 blog posts showcasing PowerPoint file issues that everyone should fix if they are present!

Troy @ TLC

By |June 6th, 2024|PowerPoint|

New Episode on The Presentation Podcast!

Troy, Sandy, and Nolan continue our conversation on roles in the presentation industry. In today’s episode we focus on the roles of the writer vs. designer and more deeply explore the role, process, and structure of writing when building presentations. Join us for updates, spirited conversion, and of course, pro and tech tips.

Listen to episode 199 on your favorite podcast app, or online here.

By |June 4th, 2024|Resource/Misc|

Adding The Photoshop Generative Fill Remove Background Image to a Slide

Using the .png image created in the previous post, which literally took longer to create the post screen captures than actually remove the background, here is our slide with original image.

And the .png image with no background added to the slide.

Size and position the inserted .png over the original image.

Delete the original image and add the doll image for a great, quick to create, slide!

Troy @ TLC

By |May 30th, 2024|PowerPoint|
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