PowerPoint

The biggest tip I can offer when using Microsoft Teams is to know about, and use, the “Open in App” feature. This assumes working on a computer with desktop Office apps. The default action is to click on the file name, as example PowerPointSamplePresentation.pptx, and it opens directly in Teams using the Teams version of PowerPoint (which is pretty much PowerPoint for web).

BEFORE clicking on the file name, (1) click the 3-dot menu, or right-click the file name, (2) click OPEN on the popup menu, and (3) click OPEN IN APP. This will change the behavior of opening the presentation directly in the Teams version of PowerPoint and instead, open the presentation in the full desktop app (with all features and toolbars – say yes to the QAT!).

IF you have clicked the file name and the presentation did open in Teams, click the “Open in Desktop App” in the toolbar. This will launch the desktop app and open the file there. Note, the presentation is still connected to teams. Any edits are saved to the Teams file, and others can collaborate on the file.

TIP: the default action of launching a file in Teams can be changed! Click the three dots (or right click) the file name, click “Open”, then click “Change default”

In the pop-up dialog, select “Desktop app” and SAVE.

Now clicking on file will open the file automatically in the desktop app! If you want to open the file directly in Teams, use the 3-dot menu.

Troy @ TLC

Here is my standard PowerPoint toolbar configuration. Tabs + Ribbon (toolbar) + QAT

With the Office Visual Refresh, the view options. Click the icon in lower right of the TOOLBAR to show the display options. And my standard toolbar configuration above is the ALWAYS SHOW RIBBON option.

Clicking the FULL-SCREEN MODE option removes everything in the toolbar; tabs, toolbar, QAT. Note: click the very top of the screen, or PowerPoint app window, and the full toolbar temporarily is added over the slide edit view (then click the right icon to show the display options menu).

 

SHOW TABS ONLY is basically the same view we had previously when the toolbar was collapsed.

And now the SHOW/HIDE QUICK ACCESS TOOLBAR is an option in all 3 of the toolbar display options.  By hiding the QAT, here is my standard toolbar setup without the QAT available (something I would never do!)

Troy @ TLC

 

 

 

 

 

 

This blog post is more for our long term memory as the Office Visual Refresh has changed way the toolbar visibility has changed. So when you look at the toolbar (after the Visual Refresh has installed) and think, “this looks different” – well it does and this is what it previously looked like. Two buttons; collapse and a pin to keep it expanded.

Troy @ TLC

Jump over to The Presentation Podcast for a great conversation about client questions! Clients ask questions, and many of the same questions. This podcast episode Troy, Nolan and Sandy pose the questions they hear from clients consistently to see if the others also hear the same question – and their answers to those questions.

Listen here.

I am wrapping up this series on slide layout ideas for Quotes and PowerPoint formatting tips with a set of slide layouts created by several designers on the TLC Creative Services team. They all share the concept of using an image that provides an open, focal point area for the quote text to be positioned.

This does not mean each image was ready to use when downloaded. Most were sized, cropped, and positioned to fit the slide. All were cropped to have a focal point area for the quote text. All also used PowerPoint typography for the text.

Troy @ TLC