Q – What is the fastest way to clear the formatting to text, shape or picture?
A – Select and use keyboard
Here is my example. I have formatted the company name with a gradient fill and reflection. Now I want to go back to just the original text (bottom). To get there I just select the text and click the CTRL + SPACEBAR. Done.
– Troy @ TLC
“Where did I save that presentation?” is something I say or hear daily. In PPT 2010 there is a great addition to the ‘Recent Documents’ feature.
Go to FILE >> RECENT >> RECENT PLACES
The right column shows the folder location of the past 20 saved presentations. Click any of the locations and a OPEN dialog lets you pick any presentation in that folder.
– Troy @ TLC
Sometimes a movie has sound, but you don’t want it. There are lots of reasons; video of a surgery and you don’t want the audience to hear ‘Uh-oh’ in the background, a screen capture video and the application sound FX are distracting, or any number of other reasons.
From within PPT you can set a movie to play muted.
PPT 2003:
1. Select movie
2. Right-click and choose EDIT MOVIE OBJECT
3. Click speaker icon and click MUTE
PPT 2007:
1. Select movie
2. Go to OPTIONS tab and click the speaker icon
3. Select MUTE
PPT 2010:
1. Select movie
2. Go to PLAYBACK tab, click the speaker icon, select MUTE
– Troy @ TLC
You have a great opening movie for your presentation. But at the end of the movie the slide shows black (last frame of movie) until you advance to the next slide. This is the last thing you want to think about as you prepare to present.
The solution is fairly easy; it is just not a movie option so you may be looking in the wrong place.
Here is my sample slide with the opening movie.
Select the movie and roll over the playback bar (see Aug. 6 post) to see how long the movie is. On my sample slide the movie is 00:08.12 seconds long.
Go to the TRANSITIONS tab.
Add a time that is shorter than the movie to the AFTER box (I used 3 seconds)
That’s it. To automatically advance to next slide after the movie plays the slide transition just needs to be a shorter time than video. In the sample I set the automatic slide advance to 00:03:00 seconds, but the video is 00:08.12 seconds. The slide will not advance until the video is done (even though it is longer than 3 seocnds).
– Troy @ TLC
The Animation Pane does not show how long a movie is (like it does for all other animations). Here is one way to check, from inside PowerPoint, for PPT 2003, 2007 and 2010.
PPT 2003:
1. Select video
2. Right-click and choose EDIT MOVIE OBJECT
3. At the bottom of the MOVIE OPTIONS dialog it shows TOTAL PLAYING TIME
PPT 2007:
1. Select video
2. Under the OPTIONS Tab, click the MOVIE OPTIONS Pop-up Menu
3. At the bottom of the MOVIE OPTIONS dialog it shows TOTAL PLAYING TIME
PPT 2010:
1. Select video
2. Roll mouse over the dynamic playback bar to the end
– Troy @ TLC
My sample slide shows 2 movies of heart surgery in action. Both movies are set to play at the same time (July 29 post) and set to loop (July 31 post). But here the presenter wants to talk to the 1st movie, and then click to play the 2nd movie.
The first step is to adjust the animations:
1. Open the Animation Pane
2. Select the 2nd movie and change its animation to ON CLICK
– I prefer to do this on the ANIMATION tab
– But the animation start for movies can also be changed on the PLAYBACK tab
3. Select the 1st movie and TIMING (to open the PLAY VIDEO dialog)
4. The REPEAT needs to be set to UNTIL END OF SLIDE vs. Until Next Click
** PPT 2003 and 2007 the default is UNTIL NEXT CLICK, so if modifying legacy presentations this will need to be checked. PPT 2010 the default is UNTIL END OF SLIDE, so it ‘automatically’ sets up the 1st movie to continue playing while the 2nd plays.
– Troy @ TLC
Here is my same sample slide from an earlier post. Because this is a short seamless animated loop it is usually set to loop. Setting a movie to loop takes only a few easy steps.
1. Select movie
2. With the movie selected the VIDEO TOOLS functions are added to the ribbon.
3. Go to the PLAYBACK tab and click LOOP UNTIL STOPPED
Then repeat the same steps for the 2nd movie. The animation pane does not show the movie playback time, just a simple ‘appear’ icon. But if you repeat (eg. loop) any other element (text, shape, picture, etc.) the timeline shows the length of each loop and how many repeats it is set to do. For comparison, here is the animation pane the movie and three inserted shapes all set to repeat 3X’s. The vertical line is the end of the animation and then the repeat – which only shows up on the shapes, the movie animation only shows the play icon (no looping information).
– Troy @ TLC
My sample slide has movies of 2 cardiograms (heart surgery movies). The 1st plays automatic and the 2nd starts after it finishes – which is the typical animation setup I have seen on hundreds of medical slides.
To make both movies play simultaneously:
1. Select the 2nd movie
2. Change AFTER PREVIOUS to WITH PREVIOUS
3. Open the Animation Pane and verify video are set in needed animation sequence
– Troy @ TLC
Because the default action requires the mouse to be seen during the presentation – something not allowed in any large stage production, I change the play animation on every movie. Here is my process:
1. Insert the video: INSERT tab >> VIDEO
2. Locate movie on computer
3. Select movie >> ANIMATIONS tab >> click PLAY to change from PAUSE
4. Change ON CLICK to WITH PREVIOUS
5. Open the Animation Pane and verify the movie play animation is the first in list
– Troy @ TLC
PPT 2010 has a different default when inserting videos than previous versions. Basically it no longer asks how you would like the movie to play and simply inserts the movie with a preset play action. Unfortunately for me, the default action is not the one I ever need…
The default action sets up the video to play when clicked on with the mouse. In the animation pane, this is what you see – a trigger animation.
To be fair, I see this animation setting used by many presenters, so it is a vailid option as a default action. What makes it difficult is that there is no option to change the default behavior – we are all forced to go with what the Microsoft analysis deemed the best default action.
– Troy @ TLC