Tutorial

YouTube Video In PowerPoint (Part 1)

So you have found the perfect video for you analogy – on Youtube. The question I get a lot, is how to play that video in a presentation.

There are a few issues that make this a bit complex. In this post I’ll overview the issues and in the next post show my process for making it all work.

Issue 1:
– YouTube (Google, Soapbox, Metacafe, and almost all other online video sites) is an online video, not on your computer.

Issue 2:
– If you download the video, it is an .flv (Flash Video), which a format PowerPoint does not support.

Issue 3:
– Nearly all online video sites automatically run a compression filter to make the file size smaller (they are storing ALL of these videos on their servers, so the smaller the file the more they can store and the less bandwidth needed to playback). Highly compressed videos mean lower playback quality.

– Troy @ TLC

By |2016-11-17T12:12:45-08:00December 26th, 2008|Tutorial|

Macro Settings In PPT ’07 vs PPT ’03

The previous post showed how to find the security level settings in PPT 2007. Not to make things difficult, but all of the descriptions and names have changed.

In addition to the name changes, some are virtually the same and some don’t quite match up.

The HIGH and LOW settings from PPT 2003 have PPT 2007 settings that match up and accomplish the same thing:

The VERY HIGH PPT 2003 setting has been split into 2 settings in PPT 2007:

Finally the MEDIUM setting from PPT 2003 really has no equivalent in PPT 2007… And because here on ThePowerPointBlog and in PPT training programs I recommend changing the Macro Security to Medium, what do I recomend now?

I have setup all of the TLC computers and recommend (though it is not based on the same knowledge, understanding and confidence of Medium in PPT 2003) to use the 2nd setting – Disable All Macros With Notification.

– Troy @ TLC

By |2016-11-17T12:16:42-08:00December 7th, 2008|Tutorial|

Where are ‘Macro Security Settings’ in PPT 2007?

When installing add-ins in PowerPoint, the macro security settings need to be lowered from the default setting of HIGH to MEDIUM or LOW. But how do you do this in PowerPoint 2007?

First the names have changed and second the where you find them is a bit difficult if you are not familiar with the new Ribbon layout.

1. Click the circle Office button in the upper left corner.
2. Click on POWERPOINT OPTIONS.

3. Go to TRUST CENTER in the left column.
4. Click on TRUST CENTER SETTINGS.

5. Adjust to needed setting, click OK and exit PowerPoint to save setting.

– Troy @ TLC

By |2016-11-17T12:17:07-08:00December 5th, 2008|Tutorial|

Use PPT for Other Projects

I develop a lot of multimedia CDROM’s and these projects always begin with PowerPoint. After gathering details from client I create a mock-up of the various navigation points within the application. Then in PowerPoint make a flow diagram of what the user experience will be. This allows client to visually see my interpretation of their information before I dive into the actual programming.

– Troy @ TLC

By |2016-11-17T12:19:14-08:00November 24th, 2008|PowerPoint, Tutorial|

Save As PDF – From PPT 2007

I email a lot of PDF proofs of presentations for client review. They are smaller in file size and not editable. If you are using PPT07 creating a PDF is done through the SAVE AS dialog, not the PRINT dialog.

If you go to START >> SAVE AS and see this option: “Adobe PDF”

Then you have the full version of Adobe Acrobat with Distiller installed, or another Adobe PDF creation option installed.

But what you really want is this option: START >> SAVE AS >> PDF

This is Microsoft’s PDF print driver and it works incredibly fast, makes perfect PDFs of slides (including semi-transparent .png’s and autoshapes) and is my preferred method.

If you do not have this option don’t worry, it is not installed by default. Just head over to Microsoft’s website, go the Download Center, do a search for “Office PDF” and you will find these 2 links:

The PDF printer is free, and the XPS format is a Microsoft equivalent to PDF (not highly used yet), so you can choose to install it or the PDF only version.

– Troy @ TLC

By |2016-11-17T12:20:41-08:00November 14th, 2008|Tutorial|

Make It Small(er)

I often see “Continued” or “More” in slide titles to indicate the slide contains a continuation of information from the previous slide. So the title looks like this:

But the “(CONT)” is not part of the topic and is distracting to the title. It takes more effort, but I recommend manually adjusting the font size of this special set of information to not be as distracting and to help provide a hierarchy of information. The adjusted text looks like this:

– Troy @ TLC

By |2016-11-17T12:21:38-08:00November 11th, 2008|Tutorial|

Before Ungrouping Chart – Make a Hidden Backup

For many projects I find myself ungrouping charts for custom animation or any number of other reasons. But what often happens is there is need to adjust the chart… oops it is now 50+ individual text boxes and autoshapes.

My solution is before I break apart a chart is to create a duplicate it.

Then shrink the duplicate to a miniature size.

I then move the miniature version off the slide so it is not seen during a slide show (or I have also ‘hidden’ it under another graphic).

Now I can ungroup the chart on the slide and do whatever the special needs are – and still have a backup option should the data need to be adjusted.

– Troy @ TLC

By |2025-03-28T09:39:40-07:00November 3rd, 2008|Tutorial|

Insert Movie Player With Controls (PPT 2007)

To insert an instance of Windows Media Player in PPT 2007 there are a few things that need to adjusted in the application first:

1. Office Button >> PowerPoint Options >> Popular Tab
2. Check SHOW DEVELOPER TAB IN RIBBON
3. Okay

Now your PPT 2007 ribbon has a new tab available – the Developer Tab

To insert Windows Media Player from PPT 2007:
– Go to the developer tab
– Click hammer icon

– Scroll to bottom of list and select windows media player

Drag a marque to the size and position you would like the media player (it can be adjusted after inserted) and slide will look like this:

– Troy @ TLC

By |2016-11-17T12:24:27-08:00October 27th, 2008|Tutorial|

Insert Movie Player With Controls (PPT 2003)

You can insert a full instance of Windows Media Player on a slide so you have all of the playback controls for a movie. So you have a slide like this:

In PowerPoint 2003:
– Insert >> Object
– From the bottom of the list choose WINDOWS MEDIA PLAYER

The media player is now inserted on the slide.

– Troy @ TLC

By |2016-11-17T12:25:00-08:00October 24th, 2008|Tutorial|

The INSERT Key

When was the last time you purposefully used the Insert key on your keyboard??

Have you ever purposefully used it…

This key can also be disabled, and the easiest way is through Microsoft Word.

In Word 2003:
TOOLS >> CUSTOMIZE >> OPTIONS >> CATEGORIES (on left) >> OVERTYPE >> CURRENT KEYS area >> select INSERT and REMOVE

In Word 2007:
Office Button >> Options >> Advanced >> Editing Options >> Use Overtype Mode (it looks like this is not turned off as the default –yeah!)

– Troy @ TLC

By |2016-11-17T12:26:00-08:00October 20th, 2008|Tutorial|
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