Software/Add-Ins

Zebra on Wheel’s Add-in Review

The Zebra on Wheel’s Toolbar add-in is available for free for PPT 2007 and above.

When you download, you get a zipped folder with the add-in as well as a PDF that explains which folder on your computer to put it, and what to do in PowerPoint to add the add-in to your ribbon. Note: To download, you need to give your name, e-mail address, and agree to a disclaimer.

Zebra on Wheel’s adds a new Toolbar to the ribbon:

Tools added are:
Fix Title: Resets the title of the current slide to the template’s default position.
Template Bullets: Applies the template’s bullets to an existing text.
Select by Property: Selects objects using the same color, font and other properties.
Copy Property: Copy height, width, position, fill color, etc. from one object to others.
Graph Data: Extracts data table from unlinked/broken graphs.
Cell Colors: Copy/pastes table cell colors.
Merge Text: Merges the text content from different objects.
Hex Color: Uses web-style hex colors.
Explore: Opens the folder containing the current file in a Windows Explorer window.

Examples of some tools in use:

Graph Data: This add-in will pull data from charts and put it into a table. The description says it will work on unlinked and broken graphs, which could really come in handy! However, when I tried it on a broken graph an error popped up and no table was created. I inserted a new graph with the default values and the add-in produced a table with the data extracted. This is nice, but would have been nicer to have the data pulled from broken graphs as stated.

Merge Text: This add-in will take two text boxes and merge them into a single text box. I used the content placeholder and an inserted text box and hit the merge text add-in. It took the text and put them in a text box that wasn’t the placeholder, and completely disregarded the bullets and sub-bullets that were in place. (I tried merging by having the content placeholder selected first and the text box selected first, both yielded the same results. I would like this better if the bullets stayed intact.

Select by Property: This one is pretty cool and works as expected. I created a test shape on the slide with my chart and table. The only thing they had in common was the font. I selected my test shape and did select by line color, nothing happened as I thought. Then I selected by font name and all three objects on the slide were selected. This particular tools is very nice and has lots of time saving use.

– Amber @ TLC

By |2016-08-16T09:02:01-07:00October 22nd, 2012|Software/Add-Ins|

Shape Locker Add-in (Something We Have All Been Asking For!)

Last week, Excel and PowerPoint add-in developer Chirag at OfficeOne Solutions released Shape Locker. It took me only reading the description and who the developer was to know it was the answer to a lot of project requests – and this add-in does not disappoint!

Shape Locker is simply listed as a PowerPoint add-in to “Lock shape position, size, rotation, text and more with Shape Locker.” And it simply does exactly that! After downloading and installing, PowerPoint adds a new “Design Tools” tab.

There is only one button for the add-in. Select a shape in a presentation, go to the DESIGN TOOLS tab and click the LOCK SHAPES button.

The add-in is controlled through a single dialog box. Check the options desired, click OK and you are done.

Here are my test slides:

Slide 1 = is completely editable.
Slide 2 = I have applied different Shape Locker options to each text bar
You can download these slides to text the results here (57 KB .pptx)

———————–

The first bar has all editing options disabled, so you can select the shape, but do nothing to it (move, resize, change colors, edit text, etc.). Here are the Shape Locker settings applied:

For the second text bar, I left the text editing and disabled all other options, so you can change the words but not move/resize/re-color/etc. the shape.

On the 3rd bar, it is the opposite of the previous. The shape can be adjusted (move, recolor, resize, etc.), but the text cannot be modified.

And for the final text bar, I simply used the option to disable the ability to select the shape to completely lock it from any edits.

This is the functionality that users (especially myself) have been asking for since PPT 2000. But it does have a few downsides:
– Only 1 shape at a time can be locked. So if you want to lock a full presentation (or most of a presentation), it is going to take some time to click on each shape and apply the Shape Locker settings.
– To unlock a shape, it is also a time consuming process. Select a shape, open the Shape Locker dialog, uncheck the lock settings – for each shape, 1 at a time. Note: If the disable selection option (used in the final bar of the test slide) is used, that shape cannot be selected and cannot be unlocked (ie. It is permanently a part of that slide).
– Any computer with Shape Locker installed can unlock shapes.
– This add-in specifically says it works with PPT 2010 (32-bit and 64-bit) and PPT 2007. The add-in is not available in PPT 2003 and if a presentation with locked shapes is opened in PPT 2003, there are some unpredictable results. Here is the same test slide opened in PPT 2003 and among other things, if the text has been locked, it does not show up.

I was able to ask Chirag about a few issues and feature requests. The good news is a few features are already in the works that will resolve a few of the tedious use aspects and also add even more power to this fantastic add-in!

You can get the Shape Locker add-in from the OfficeOne site here. And if you first go to my friend Geetesh’s Indezine site, that review has a 50% off promo code (until August 31, 2012).

Last, fellow PowerPoint MVP Steve Rindsberg of PPTools offered this fun trivia about the Shape Locker add-in:
Q – “Why do they call it Shape Locker when it lets you lock placeholders, text boxes, video clips, and pictures as well?”
A – Because when coding everything on a slide is a Shape; placeholders, text boxes, videos, pictures, sounds, etc.

– Troy @ TLC

By |2016-08-16T09:18:42-07:00July 30th, 2012|Software/Add-Ins|

SlideDog – Review

SlideDog is a Windows only app that allows you to create a seamless presentation made up of multiple file types. SlideDog supports PowerPoint files (.ppt and .pptx), PDFs, videos, Prezi presentations, web pages, Word documents, Excel spreadsheets, flash animations and photos. The elements do not need to be combined into a single file, instead you sequence them in SlideDog and seamlessly shows each, no matter what file type, in the order set. It plays the files in the playlists by using the most appropriate tool available, which is going to vary sometimes, based on what is installed on the computer. Some files are played directly by SlideDog, others will by an external application (ie. Adobe Reader, for PDFs). But viewers see a single application for a clean and seamless presentation.

To achieve this, SlideDog launches the files in the playlist in full screen on the second monitor or projector without displaying the desktop which is loading the files. The presenter sees something similiar to PowerPoints “Presenter Mode” where they see and control what is being presented, either with the playlist order or manually jumping to elements with an on-the-fly order. The presenter can also see notes, timers and scroll through the files that are to be played.

Note: This is currently a beta release, so not something I can guarantee as a stable solution for a real meeting.

Amber, a TLC Creative Services presentation designer installed, tested and created this review of SlideDog.

Download and Install:
– Download from here.
– Installing is straightforward, the setup searches your system for applications it requires to run the different file types and if not found, provides links to download pages (all are free).

Using SlideDog:
You can drag and drop the files into the application, or browse for files. The program then creates thumbnails of the different files. When not presenting, there is an area for recent files added and playlists.

When you hit play on any of the files, the app goes into speaker mode and a timer starts. You are provided with a bigger viewer in the middle of the application that shows exactly what the audience is seeing on the secondary output (a 2nd monitor or projector). You are still able to see the other files in your playlist, and scroll through to view the thumbnails.

I used a Word document, PDF, and PowerPoint file to test. There was a minute to two minute load time switching from Word to PDF while SlideDog closed Word and opened Adobe Reader. Because it just displays the PDF full screen from Adobe Reader, the “Tips” that appear when Reader opens, are also displayed in the presentation. I can mouse over and close the window, but that ruins the presentation effect.
There were a few errors using the program that I experienced. When adding PowerPoint files, I receive an error about generating the thumbnails, and the PowerPoint doesn’t play. Also, when exiting the program my second monitor remained black with no visible way to exit. I had to go into Task Manager and end the pptWrapper.exe process. Hopefully these errors will be sorted out in the Beta phase.

– Troy and Amber @ TLC

By |2016-08-16T09:19:22-07:00July 25th, 2012|Software/Add-Ins|

New Version of ToolsToo Add-in Released (v5.1)

If you are regular visitor here, you probably know I am a big add-in/plug-in user for all programs. For PowerPoint, add-ins installed on all designer and show computers are those that make design work faster and easier. And the ToolsToo add-in is used daily.

Last week v5.1 was released. It adds a few new features and bug fixes. Also interesting, this is the first add-in I have seen that is only for use with PPT 2010, not 2007 (since v5.0) because it uses some PPT 2010 only features (such as the animation paintbrush). Although v4.5 is compatible with PPT 2007 and 2010 and still available. And, like almost all add-ins, it is only compatible with the 32-bit version of Office.

Website with more details and download options is here.

– Troy @ TLC

By |2016-08-16T09:22:04-07:00July 11th, 2012|Software/Add-Ins|

Ubitmenu Puts PPT 2003 Menus into PPT 2010

The number of companies moving from Office 2003 to Office 2010 over the past year has been amazing. They skipped Office 2007 and are now going from menus in 2003 to the ribbon in 2007 or 2010, which is a bit like starting over – and a focus for many TLC Creative Services onsite PowerPoint training programs. The Ubitmenu.com add-in can make the transition easier by bringing the familiar PPT 2003 menus into the new ribbon interface.

The add-in does not remove or alter the ribbon. It remains accessible and full function after the add-in has been installed. The Ubitmenu add-in adds a new tab called “Menu” and in it are all the familiar PPT 2003 menus which let you work in PPT 20007/2010 almost like you did in PPT 2003.

The ribbon interface is here to stay, so the best course is to become familiar with it. But I can see the Ubitmenu add-in as a good option during that transition period. It is free for personal use. Read more and download from this Swiss company here.

– Troy @ TLC

By |2016-08-16T09:22:24-07:00July 9th, 2012|Software/Add-Ins|

My IP Address Shows What?

This is a pretty amazing use of technology. An IP address (Internet Protocol Address) is unique to every web enabled device. When you log onto the internet, you provide some details about yourself, such as the country and region you are in. But this website overlays that information on a Google map and shows where you are!

Click here to go to IP-Address.cc to see where you are with the IP address lookup.

– Troy @ TLC

By |2016-08-16T10:01:33-07:00August 1st, 2011|Software/Add-Ins|

What Version of Flash is Installed On My Computer?

Flash is still a major component of many projects. On a recent presentation that integrated Flash elements, I ran into a need to know exactly what version of the Flash Player was installed on each computer.

I use this website to instantly tell me exactly what version is installed (Click here to open):

Note: Firefox and Internet Explorer (IE) use separate installs of the Flash player. If you use Firefox as the default browser but a Flash app does not work, be sure to update Flash player through IE too as most applications access the IE player (like PowerPoint).

– Troy @ TLC

By |2016-08-16T10:08:23-07:00July 11th, 2011|Resource/Misc, Software/Add-Ins|

IE9 Has Arrived

Last week, in a batch of 30+ updates nad security patches, Internet Explorer 9 was officially rolled out as an optional update.

I have running IE9 as my default browser for a week and everything is great. The minimal toolbar and tabs along the top provide larger web content area (which is great) and the integrated URL and search bar is easy to use. All of the MS Web Apps, which I use daily, work flawlessly.

Two features I really like are the ability to rearrange the tabs and the ability to “tear off” any tab and turn it into its own browser window!

– Troy @ TLC

By |2016-08-16T10:18:17-07:00April 20th, 2011|Software/Add-Ins|

Why Does My Add-in Not Install With 64-bit Office?

Following the previous post, this is another confusing issue I am hearing a lot. Here is the scenario:

– Super cool new 64-bit operating system computer
– Install the latest and greatest MS Office 64-bit
– Attempt to install favorite PowerPoint add-ins and nothing works….

Add-ins need to be written/coded to work specifically with the 64-bit version of PowerPoint. At this moment there are very few add-ins that have 64-bit versions. So, if you are running the 64-bit version of PowerPoint, do not plan on using any add-ins.

This of course will change over time as the add-in developers have opportunity to create 64-bit versions of the existing 32-bit versions (and I am waiting just like you for this to happen!).

– Troy @ TLC

By |2016-08-16T11:10:32-07:00August 28th, 2010|Resource/Misc, Software/Add-Ins|

64-bit Office vs. 64-bit Operating System

This question, or rather confusion, seems to be coming up quite a bit and I thought it would be good to clarify things.

1. Your computer operating system (Windows XP, Vista, Windows 7) can be either 32-bit or 64-bit. To be 64-bit the computer hardware/motherboard must support 64-bit processing. BUT you can have a 64-bit capable computer running a 32-bit operating system (OS).

2. Office 2010 is available in 32-bit and 64-bit versions. To install the 64-bit Office 2010, the computer must have a 64-bit operating system. AND the 32-bit Office 2010 can be installed on a 64-bit operating system.
– Office 2000, XP and 2007 are only available in 32-bit versions.

Basically, Office and the operating system are separate entities. Just because it is a 64-bit computer, does not mean it must use a 64-bit version of PowerPoint.

– Troy @ TLC

By |2016-08-16T11:11:04-07:00August 26th, 2010|Resource/Misc, Software/Add-Ins|
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