Tutorial Archives - Page 13 of 56

Turn Off Text Hyperlink Color

PowerPoint automatically creates clickable hyperlinks for any text that begins with “www.” as well as all email addresses.
turn off text hyperlink 0

For presentations that are presented on screen, a clickable link is not needed (the audience is not receiving the slides) and can be a visual distraction. Like many things in PowerPoint there are multiple ways to make the unwanted color and underline go away. Here are 3 ways to turn off text hyperlink color or remove a hyperlink:

Option 1

Highlight the link
On the ribbon, go to INSERT and in the LINKS section, choose HYPERLINK.
Tip: CTRL+K on your keyboard is a shortcut to the Edit Hyperlink menu
Click the “Remove Link” button

Option 2

Right click the hyperlink text and on the menu select REMOVE HYPERLINK

turn off text hyperlink 4

Option 3

- This one is time sensitive. Immediately after the hyperlink text is entered (hyperlink text that automatically is configured as a hyperlink either starts with www. or has the email address formula with an @ symbol), the text changes to a hyperlink and there is an ‘AutoCorrect Options’ button.
- Click the button, and select UNDO HYPERLINK

There, 3 solutions to removing unwanted hyperlink coding in PowerPoint (also works in Word and Excel)!

Troy @ TLC

By TLC Creative Services, Inc.|2018-05-31T18:31:42-07:00June 15th, 2018|Tutorial|

Select Text with Keyboard Shortcut

Microsoft has some great text selection tools. Double click and the full word is selected. Three clicks and a paragraph is selected. Click and drag and the selection automatically jumps in full word intervals. What many presentation designers do not have is the keyboard equivalents to these text selection options – they are amazing for speeding up design time!

1. Select ALL text in a placeholder.

Click inside the text box, anywhere, and CTRL + A to select all (okay, most everyone knows this one)

select text 1

2. Select a paragraph

Click inside the text box, at the beginning of the paragraph, and CTRL + Shift + Down Arrow a full paragraph is highlighted.

select text 2

3. Select individual words

Click inside the text box, at the beginning of word to select, and CTRL + Shift + Right Arrow to select that word.
Click Right Arrow again to select the next word – repeat to select as many words needed

select text 3

select text 4

Okay, now it’s time to go edit slides more efficiently!

Troy @ TLC

By TLC Creative Services, Inc.|2018-06-09T10:08:37-07:00June 13th, 2018|Tutorial|

PowerPoint and Illustrator – Both Have Vector Shapes

If you use Adobe Illustrator, or other vector art programs, you are familiar with Bezier curves. Vector art is scalable, without resolution loss, and is editable in both appearance and in shape. PowerPoint shapes are vector graphics and can be edited directly in PowerPoint just like editing vector art in Illustrator (but with a simplified set of options). For example, Christie on the TLC Creative design team created this example showing how a rectangle can be edited into a purple jelly bean shape – all inside PowerPoint, using native PowerPoint features.

1. Create any shape in PowerPoint, mine is a purple rectangle

Shapes are Vector and Can Be Edited 1

2. Right click on the shape and select EDIT POINTS

Shapes are Vector and Can Be Edited 2

3. A rectangle is a simple vector shape with just 4 points, one for each corner. Click and select any of the points. The Bezier handles will display. Right-click the selected point and from the pop up menu we can change the type of Bezier corner.

PowerPoint points can be SMOOTH, STRAIGHT, or CORNER points. For a rectangle, with all straight edges, the points are CORNER points which keeps the Bezier handles straight and 90 degrees to each other. But to create my purple jelly bean I do not want the 90 degree corner and change its properties to SMOOTH.

Shapes are Vector and Can Be Edited 3

4. The Bezier handles move outside the shape and it becomes a radius corner.

Shapes are Vector and Can Be Edited 4

5. My purple jelly bean has no straight lines, so all 4 points are changed to SMOOTH points. The rectangle is now a “blob” with no straight edges.

Shapes are Vector and Can Be Edited 5

6. This next step has nothing to do with shape edit points, but I cannot leave a slide with an ugly shape, so I am adding a cast shadow.

Shapes are Vector and Can Be Edited 6

7. Back to editing shape points, and some design – duplicate the shape, change the color to a lighter shade of purple and then right-click and select EDIT POINTS.

Shapes are Vector and Can Be Edited 7

8. Through a combination of adding a few new points (also SMOOTH points) and moving the position of points and Bezier handles, it was pretty quick and easy to create a new custom shape that is now a highlight accent.

Shapes are Vector and Can Be Edited 8

9. To make the large blob shape more like a jelly bean, right-click > edit points > add a new point in the top center (make it a SMOOTH point) and drag it down a bit.

Shapes are Vector and Can Be Edited 9

10. Done – at least enough for this tutorial, and we never left PowerPoint. Think of it as working in a legacy version of Illustrator, maybe 2.0.

Shapes are Vector and Can Be Edited 10

By TLC Creative Services, Inc.|2018-05-31T18:20:43-07:00June 11th, 2018|Tutorial|

It’s Like Monopoly – Go Directly to the Master Slide!
Gallery
It’s Like Monopoly – Go Directly to the Master Slide!

Tutorial

It’s Like Monopoly – Go Directly to the Master Slide!

The Master Slide is where as presentation designers we try to keep clients away from. But as a designer, this is a fantastic shortcut to accessing the master slide!

As example, we want to change the background color across all slides. Easy, just update the Master Slide. The typical way of doing this is View > Slide Master and the Master Slide view opens with that layout selected.

However, we need to change the background color on the Master Slide, not the Master Layout. So now we need to scroll up and select the Master slide at the top. Too many steps for a busy presentation designer!

A quick and easy shortcut to achieve going directly to the Master Slide is to hold SHIFT + DOUBLE-CLICK on the NORMAL VIEW icon in the lower right bar.

This is will automatically open the master to the top slide where you can quickly update all slide backgrounds.

Here it is in action, 1 click (okay a double-click) access to the Slide Master.

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/10/unnamed-file-3.mp4[/KGVID]

Troy @ TLC

By TLC Creative Services, Inc.|2019-12-11T15:57:41-08:00June 8th, 2018|Tutorial|

Rotate Objects with Keyboard

There are many ways to do the same task in PowerPoint, and all Microsoft Office applications. Rotating objects is one that many find difficult and tedious when using the rotate anchor. Using keyboard shortcuts to rotate an object (or several objects at the same time) is an amazing shortcut to know about!

Select any shape

Rotating Objects with Keyboard 1

Use the keyboard to rotate the shape to the right with ALT + RIGHT ARROW. Hold the ALT key down and click the right arrow as many times as needed to get the rotation desired.

Rotating Objects with Keyboard 2

Rotating Objects with Keyboard 3

This is pretty much intuitive at this point, but ALT + LEFT ARROW will rotate the selected object(s) to the left. To go from the above rotation to the below rotation it was hold the ALT key and click the left arrow twice

Rotating Objects with Keyboard 4

Rotating Objects with Keyboard 5

Happy rotating!

Troy @ TLC

By TLC Creative Services, Inc.|2018-05-31T18:02:29-07:00June 6th, 2018|Tutorial|

Morph Any Shape to Another Shape While Creating A Presentation – Change Shape

Using existing assets is almost always faster than creating something new, or worse, creating something, again, and again, and again. Everyone should know of PowerPoints CHANGE SHAPE feature! For example, we have created a rectangle with a custom gradient. Now styling is going to be rounded rectangles. Easy, just do this:

Select the rectangle.

Change Shape 1

Under the Drawing Tools > Format Tab, click Edit Shape > Change Shape > Rounded Rectangle.

Change Shape 2

The rectangle will now be converted to a rounded rectangle. Done!

Change Shape 3

Repeat to convert all the already formatted, positioned and animated rectangles throughout the presentation to the updated rounded rectangle styling in minutes. Or, leverage that wonderful custom gradient by morphing the rounded rectangle to an arrow, or any other shape in the Change Shape library.

Change Shape 4

Tip: All TLC Creative design computers have the Change Shape drop down menu on our QAT for even quicker design and formatting.

Troy @ TLC

By TLC Creative Services, Inc.|2018-05-31T18:03:20-07:00June 4th, 2018|Tutorial|

Better, Bigger, 2-Up PDFs

Note: this is a re-post, originally posted April 4, 2016. When planning the posts for this month it made sense to include this tutorial again.

Printing slides is a common need. But the Microsoft presets are not optimal. For example, let’s look at “2-up” printouts directly from PowerPoint and then we’ll look at my preferred option which is using Adobe Acrobat to create the 2-up PDF printout.

Using Microsoft’s PowerPoint preset:

1. Go to File > Export > Create PDF/XPS Document

2-up PDF printout Export_Image1

2. In the PUBLISH OPTIONS section, change the drop down menu to HANDOUTS. Slides per page = 2. Keep HORIZONTAL setting. A print preview of the pages will be on the right.

2-up PDF printout PPT_Image2

Select OK and your PDF will be created.

2-up PDF printout PPT_Image3

But, these can be larger images of each slide if we do not use the PowerPoint preset.

To create 2-up printout using Adobe Acrobat (Note: This is a multi-step process, but the result is great):

1. Go to File > Export > Create PDF/XPS Document. This time don’t worry about the options, just create PDF with 1 slide per page (the default print setup).

2upBlog_1upPDF_Image4

2. Now we are going to print the PDF again. From the PDF of the slides, Go to File >Print

2-up PDF printout PDF_Image5

3. Select ADOBE PDF as your printer.

4. In the Page Sizing and Handling select MULTIPLE.

5. In Pages Per Sheet select Custom.

6. Set to 1 by 2, the small print preview should look like the below example.

7. PRINT.

2upBlog_PrintPDFoptions_Image6

As you can see, side-by-side, the Adobe Acrobat 2-up PDF printout on the left has larger slide images than the PowerPoint 2-up printout, the Adobe Acrobat 2-up takes up the page significantly more than PowerPoint does.

2upBlog_2upPDF_Image7 2upBlog_2upPPT_Image3

Just a simple option to provide better printouts.

-Troy @ TLC

By TLC Creative Services, Inc.|2018-04-04T11:29:56-07:00April 13th, 2018|Software/Add-Ins, Tutorial|

3D Model On-Slide Turntable Animation

Here is a demo of the new 3D Model TURNTABLE animation created by Christie on the TLC Creative design team. The Turntable animation adds a 3D rotation, of a 3D model, that can be once, twice or endless as an on-slide emphasis animation.

For this demo the Microsoft logo 3D model logo was sourced from Remix 3D.

There are only 2 slides in the demo presentation, each for a specific task.

Slide 1 has the TURNTABLE 3D model only animation applied, with a rotation RIGHT and set to continue until end of slide.

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-4.mp4[/KGVID]

Each 3D Model animation has a number of options. As example, changing the DIRECTION from the original RIGHT to DOWN. To change the effects of the animations, select the 3D model, click the Effects Options drop down, and the menu shows all available variations for direction, type of rotation and where the rotation axis is.

Now the same slide animation looks like this

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-5.mp4[/KGVID]

Slide 2 is how this could be used in a real-world presentation. With slide 1 the logo has a never-ending rotation continue while the presenter introduces the topic. Then with a click to advance to slide 2, a morph transition to seamlessly moves and shrinks the logo to the right side of the screen while presentation content (the bullet list text) enters. And then for fun we used another new 3D model only animation, Jump & Turn, on the Microsoft logo in its new position.

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-6.mp4[/KGVID]

Troy @ TLC

By TLC Creative Services, Inc.|2019-10-30T06:07:02-07:00January 26th, 2018|PowerPoint, Tutorial|

On-Slide 3D Model Animation!

There are 5 new animations in PowerPoint! All 5 are for 3D models only, and they provide on-slide animations (vs. using Morph to animate and see different views of a 3D model). I am hopeful that we will see additional new animations as support for 3D models continues to evolve in PowerPoint.

The new animations are found on the Animation tab.

Each animation has a number of Effect Options to adjust the animation action. One option is the click the Effect Options drop-down from the Animation Tab.

The other option is to view the Animation Pane and right-click the 3D model animation and select Effect Options to open the animation dialog.

And here are the 5 new 3D Model animations!

My personal hope is that the use of these animations will extend to be able to apply them to anything; photo, shape, text, icons, etc. But for now I am excited to finally see something new happening on the Animation tab!

Troy @ TLC

By TLC Creative Services, Inc.|2018-01-11T11:32:30-08:00January 24th, 2018|Tutorial|

Animate 3D Models Using Morph
Gallery
Animate 3D Models Using Morph

Tutorial

Animate 3D Models Using Morph

Combining the Morph transition with 3D models is easy, and can create amazing visuals and motion animation!
Insert a 3D model on a slide. Position and rotate. Then duplicate the 3D model to the next slide, adjust position, size and rotation with a morph transition. Watch the results!

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-10.mp4[/KGVID]

Make it a slow and long animation with a slow morph transition!

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-1.mp4[/KGVID]

Or very fast with a faster morph transition

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-9.mp4[/KGVID]

We can use the Pan and Zoom as part of our morph animation!

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2018/01/unnamed-file-8.mp4[/KGVID]

TIP: 3D models can have any standard animation applied (motion paths, grow/shrink, fade in/out, etc.). IF it has an emphasis animation, the morph transition will continue to work. If it has an entrance or exit animation, the morph transition will apply to that model because it cannot have 2 entrance or exit effects (eg. morph entrance and fade in animation entrance).

Troy @ TLC

By TLC Creative Services, Inc.|2019-10-31T22:04:25-07:00January 12th, 2018|Tutorial|